End-to-end P2P automation
100%
of P2P covered
From requisition to payment: every step automated. No document falls through the cracks.
Business · Procure-to-pay
From requisition to SAP posting — without manual entry.
AI automates the whole P2P process: requisition, PO, order confirmation, goods receipt, invoice check and direct posting. GoBD-compliant.
85%
less manual data entry
3–5×
faster invoice processing
500+
P2P documents automated per day
< 0.1%
error rate after validation
BusinessSAP
Procure-to-pay is clearly defined in theory. In practice it is fragmented: purchase orders in SAP, confirmations as PDF email, invoices in five formats, goods receipt in the warehouse. Optimaite Business closes those gaps — without rebuilding the process.
P2P cycle
Seven phases, one continuous flow
Every phase produces documents in a different system. Optimaite connects them — structured, matchable, postable.
- 01
Requisition
Employees raise a requirement by form or email. Optimaite structures item, quantity, cost centre and supplier and creates the purchase requisition directly in SAP.
No manual capture in accounting
- 02
Purchase order
POs are read from the SAP export or extracted from incoming order emails. Line items, prices, delivery dates and payment terms are ready for the later match.
- 03
Order confirmation
The supplier's confirmation arrives as a PDF. Optimaite compares it line by line against the PO: quantity, price, delivery date. Deviations are reported immediately.
PO ↔ confirmation match
- 04
Goods receipt
Delivery notes and goods receipt records are received digitally or scanned. Optimaite posts the goods receipt in SAP automatically (movement type 101).
- 05
Invoice, approval, posting
The invoice is extracted, matched against PO and confirmation and — when it agrees — posted directly in SAP (MIRO). Deviations enter the clarification workflow.
3-way match + GoBD archive
Capabilities
What Optimaite Business does for procure-to-pay
Three-way match
< 1 sec.
per document
PO ↔ confirmation ↔ invoice compared automatically, line by line, with tolerance rules and fuzzy matching.
Universal document intake
up to 99.7%
extraction accuracy
PDF, Word, EDI (EDIFACT, X12), ZUGFeRD, XRechnung, email, SAP export — every format with no pre-configuration.
SAP & ERP write-back
SAP-ready
native integration
Direct posting into SAP via RFC/BAPI: create the requisition, post the goods receipt, run MIRO. Alternatively DATEV, REST API, webhook.
Clarification workflow
4 min. avg.
time to clarify
Deviations beyond tolerance enter a structured workflow: assignment, comments, escalation, deadlines.
GoBD-compliant archiving
GoBD
compliant
Every posting, every AI decision and every manual approval is documented audit-proof.
FAQ
Questions about Procure-to-pay
The essentials on operations, security and getting started — answered briefly.
Question not answered here?
We are happy to walk you through the platform live and answer everything else in person.
Book a demoReady?
See your P2P process running in Optimaite
Book a demo on your own documents — from requisition through to posting.
14 Tage kostenlos testen · Keine Kreditkarte · DSGVO-konform
