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Optimaite Business
Documents In. Governed Actions Out.

The execution layer between your documents and your ERP. AI-powered classification, extraction, reconciliation, and orchestration — with full audit trails.

SAP-ReadyDSGVOAudit TrailsCredit-Based
Not a DMS. Not a chatbot. An execution layer.
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See how it works
34 credits per documentUpload to indexedZero manual steps
THE PLATFORM

One platform. Four engines.

Document Intelligence, Reconciliation, Workflow Automation, and AI Agents — working as one governed system with full audit trails.

Document Intelligence

Every document entering your organisation is automatically classified, extracted, and transformed into structured data — no templates, no manual sorting.

Explore Document AI

OCR & Data Extraction

Extracts fields from any document layout with 96%+ accuracy

Auto-Classification

Invoices, contracts, delivery notes — sorted in milliseconds

Structured Output

Clean JSON output ready for ERP, accounting, or downstream systems

Document Processing

invoice_2847.pdf

2.4 MB

OCR
Extract
Classify
{
"vendor": "Acme GmbH",
"amount": "€12,450.00",
"date": "2026-02-28",
"type": "invoice"
}
96.8%confidence
4 entities12 fields

Reconciliation Engine

Three-way matching across invoices, purchase orders, and delivery notes. AI-verified tolerance rules catch discrepancies before they become problems.

Explore Reconciliation

Invoice ↔ PO Matching

Automatic line-item comparison with configurable tolerances

Exception Handling

Flagged mismatches route to the right person, not a generic inbox

Audit-Ready Reports

Every match decision logged with reasoning and confidence scores

3-Way Match

Invoice

INV-2847

€12,450.00

Purchase Order

PO-1923

€12,450.00

Delivery Note

DN-4521

€12,450.00

MATCHED
Match Rate98.2%

INV-3021 ↔ PO-2104

Variance: €23.50 — Pending review

Exception

Workflow Automation

Design approval flows that adapt. Conditional routing, parallel branches, and escalation rules — all without writing code.

Explore Workflows

Visual Flow Builder

Drag-and-drop canvas with conditional logic and parallel paths

Smart Routing

Documents route based on value, type, department, or custom rules

ERP Integration

Post approved documents directly to SAP, DATEV, or any system

Workflow Canvas
Upload
Classify
Extract
Validate
IF
Approve
Flag
Post to ERP

AI Agents

Ask questions across your entire document archive. Agents with persistent memory surface patterns, flag anomalies, and generate reports — in natural language.

Explore AI Agents

Natural Language Queries

Ask 'Show me all late invoices from Q4' and get instant answers

Persistent Memory

Agents remember context across sessions for deeper analysis

Custom Reports

Generate spend analysis, vendor reports, or compliance summaries on demand

Agent Interface

Show me all late invoices from Q4 with amounts over €1,000

Found 12 overdue invoices from Q4 totaling €34,250. Top 3 by amount:

VendorAmountStatus
Acme GmbH€4,20012d overdue
Globex Corp€2,8008d overdue
Initech AG€1,9505d overdue
Optimaite Business — AI Document Automation for Enterprises | Optimaite