Document intelligence for enterprises: extraction, matching and workflow automation — from procure-to-pay through to auditing. GDPR-compliant and available on-premise.
Invoice received
Muster GmbH · document recognised
Posted to ERP
Handover logged and traceable
The platform is built and already runs at our pilot partners. We are adding companies to the waitlist now — you get access as soon as your process is up, and a demo on your own documents until then.
Four connected steps turn document-driven manual work into a controlled flow: clean data, targeted exceptions and approvals by your team.
Capture the Muster GmbH invoice and assign it to the purchase order.
Capture the document
Incoming invoices, purchase orders and delivery notes are read from email, upload or scan and filed as auditable fields on the case.
See capture
Compare purchase order, goods receipt and invoice against the configured tolerance rule.
Check & match
Purchase order, goods receipt and invoice are compared line by line. Tolerances and deviations stay visible instead of disappearing into an email thread.
See matching
Put the reviewed case forward for approval and show the deviation clearly.
Approve
Approvals follow your roles and amount thresholds. Every decision is documented against the document, the deviation and the case.
See approval
Hand the approved case with its document reference to the connected ERP.
Post to ERP
After approval Optimaite hands the reviewed data to your ERP. The document and the process status stay linked for follow-up questions.
See ERP handoverEnd-to-end automation of document-driven processes — in the context of your ERP.
Invoices, purchase orders and receipts are read, understood and captured as structured data.
From purchase order to payment — automated validation and a workflow triggered straight away.
Match PO, order confirmation and invoice automatically — including tolerance rules.
Direct posting and a clean connection to SAP and existing ERP systems — ERP-neutral.
Unstructured documents become clean, auditable data.
AI agents work in the context of your processes — traceable at every step.
Optimaite
Anchored in the process
Manual processes
Shared drives, email and spreadsheets
Business seat from €139 per internal user/month — all Business modules and Workspace included, plus one shared AI Compute pool. Prices apply from general availability; Early Access places are limited.
The essentials on operations, security and getting started — answered briefly.
Question not answered here?
We are happy to walk you through the platform live and answer everything else in person.
Book a demoWe onboard companies one at a time. Join the waitlist, or let us walk through your process in a demo first.
14 Tage kostenlos testen · Keine Kreditkarte · DSGVO-konform
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