Content search
Full text+
with structure
Find clauses, findings and commitments across file formats — not just by file name.
Business · Knowledge
Unstructured documents you can actually find.
Contracts, reports, emails and files become searchable, linked and citable — with a source, access rules and a connection to your systems.
Source
every statement backed by a document
Search
content, not file name
Access
as in your existing system
ERP
knowledge on the case, not beside it
Business
The knowledge sits in PDFs, mailboxes and shares, not in the wiki. Search stops at file names. Optimaite Business turns a document estate into a searchable store: statements with a source, linked to the case, and no hallucination without evidence.
Process
From a stack of documents to citable knowledge
- 01
Connect the estate
Email, file share, DMS, scan intake or an ERP export. Optimaite indexes without teams having to copy files around.
- 02
Understand & link
Document type, parties, dates, case numbers and topics are extracted. Evidence attaches to the supplier, the file or the PO — not as a loose file.
- 03
Ask, with evidence
Questions run against the estate. Answers come with an excerpt and a link to the original. If the source is missing, the system says so.
- 04
Use it in the process
Findings flow into clarification, onboarding or QM cases. Reporting covers holdings, gaps and outstanding evidence.
Capabilities
What Optimaite makes of unstructured knowledge
Citable answers
Source
mandatory
Every statement points back to the original document. No free paraphrase without evidence.
Case linking
Context
instead of a silo
Documents attach to the supplier, purchase order, file or quality case — where decisions are made.
Access & sovereignty
GDPR
EU / on-prem
Access follows your existing permissions. Operated in the EU or on-premise.
Inventory
Gaps
made visible
Which evidence is missing, which contracts expire, which reports were never assigned.
Feeds automation
Process
not just chat
The same foundation as document matching and P2P: knowledge becomes action, not just a better search.
FAQ
Questions about Unstructured knowledge
The essentials on operations, security and getting started — answered briefly.
Question not answered here?
We are happy to walk you through the platform live and answer everything else in person.
Book a demoReady?
Make your document estate actionable
Show us a folder that today is only findable by file name. We'll show search, source and case context.
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