01 · Feature
Channel decisioning
beA, EGVP and eBO are suggested based on recipient and procedure.
Module · ERV & EGVP · Module
One legal outbox.Every official channel.
beA is only one part of electronic legal communication. Optimaite Law unifies beA, EGVP, eBO, XJustiz data, delivery receipts and court responses in one controlled dispatch process — with AI checks for attachments, docket numbers, deadlines and formal errors.
AI checks recipient, channel, attachments, signature needs, XJustiz data and deadline relevance before a filing leaves the outbox.
- GDPR compliant
- §43e BRAO compliant
- Native beA integration
- §203 StGB compliant
- On-premise available
- Cloud in Germany
- Solo to large firms
Compared
Optimaite ERV vs. separate mailbox clients
AspectOptimaite LawbeA / EGVP Client
ChannelsOne outboxMultiple clients
Formal checksBefore dispatch with AITechnical error after attempt
ReceiptsAutomatically to the matterDownload and file manually
Deadline relationConnected to deadline controlSeparate
AI in the background
Safe dispatch in electronic legal communication
Dispatch becomes a reviewable checklist instead of a browser ritual.
01
AI StepAI detects court, procedure, recipient, docket number and deadline relevance from document and matter.
→ Regional Court Munich I · docket 12 O 441/26 · deadline-bound
Your call: You confirm recipient and procedural data before dispatch.
02
AI StepAI checks channel selection: beA, EGVP, eBO or another ERV route.
Your call: You override the recommendation if the court has special requirements.
03
AI StepAI validates attachments, PDF/A, signature needs, filenames and XJustiz fields.
Your call: Errors are shown as concrete to-dos before dispatch.
04
AI StepAI files dispatch report, validation log and delivery receipt automatically in the matter.
Your call: You see the receipt directly on the filing and deadline.
Lawyer in control. Deadline-bound ERV dispatch remains approval-bound. Optimaite can check and prepare, but cannot submit a lawyer's declaration without approval.
Built in, not bolted on
Four building blocks in operational interplay.
02 · Feature
Attachment validation
Missing attachments, wrong formats, file sizes and duplicates are detected before dispatch.
03 · Feature
XJustiz support
Structured fields are suggested from matter and filing and made reviewable.
04 · Feature
Receipts in the matter
Dispatch and validation logs are filed with hash, timestamp and document relation.
Outbox register
Every dispatch has status, approval, technical response and follow-up deadline.
The status quo
Today this costs time. Not anymore with Optimaite.
Without Optimaite
beA does not cover every ERV case
Courts, authorities and special mailboxes may require EGVP, eBO or structured data depending on procedure.
With Optimaite Law
AI detects court, procedure, recipient, docket number and deadline relevance from document and matter.
→ Regional Court Munich I · docket 12 O 441/26 · deadline-bound
Without Optimaite
Attachment and signature errors are expensive
Wrong format, missing attachment or wrong recipient can endanger deadlines and client trust.
With Optimaite Law
AI checks channel selection: beA, EGVP, eBO or another ERV route.
Without Optimaite
Receipts disappear into downloads
Validation logs, submission confirmations and delivery receipts need to land audit-proof in the matter.
With Optimaite Law
AI validates attachments, PDF/A, signature needs, filenames and XJustiz fields.
FAQ
Frequently asked
No. Optimaite does not replace legally required mailboxes; it unifies and controls the dispatch workflow around beA, EGVP and eBO.
Yes. If a dispatch is deadline-bound, receipt, dispatch time and technical response are documented directly on the deadline item.
Plays well with
Related modules
Case Management
AI assigns matters and parties · detects deadlines · opens ticklers · measures realisation and utilisation — you run the mandate.
Intelligent Inbox
AI sorts · extracts docket numbers, parties and deadlines · routes the case to the right associate — you confirm in one click.
Deadline Control
AI detects deadlines from documents and inbox items, suggests calculation and pre-deadline, and flags uncertain cases for lawyer review.
Electronic filing that checks before sending.
We show the path from filing through attachment validation to receipt in the matter.
14-day trial · no credit card · data residency: Frankfurt