Optimaite
A lawyer working at her desk.
Optimaite Law · AI practice management

Practice management
that thinks along.

Matters, deadlines, briefs and beA — automated by AI agents in the context of your mandates. GDPR-compliant, hosted in Germany.

Book a demoHow it works
  • GDPR-compliant
  • § 43e BRAO
  • § 203 StGB
  • Native beA integration
  • Available on-premise
  • Cloud hosted in Germany
Eingang · beA

Neue Nachricht eingegangen

Musterakte · 1 O 123/26

Bereit zur Freigabe

Der Mensch entscheidet.

Prüfen
Optimaite · LawFrom inbox to approval

A new colleague. A familiar feeling.

Elissa thinks ahead.You stay focused.

Your AI secretary for everyday legal work: Elissa supports research and drafting, with your matter context and your permissions.

See her in the product

Here on the website, Elissa answers questions about Optimaite. She cannot access your matters and does not provide legal advice.

Red Elissa at the reception of a fictional Optimaite Law office

Hello, I’m Elissa.

Optimaite Law

Elissa in a fictional legal library
AI-generated illustration · fictional spaces and people

With context

Support that fits the task at hand.

In your workflow

From a question to an editable draft.

You stay in control

Your permissions. Your approvals.

How it works

From inbox to billing — one continuous firm workflow.

Four connected workflows bring the inbox, drafting, conflict checks and billing into one clear sequence — with AI support and your control at every point.

Documents handed over at a law firm reception desk
InboxReceived

Erika Mustermann

8h

New enquiry: termination agreement with severance

UnassignedEmployment lawDue 29 May
AI overviewEnquiry being captured–
Detect practice area and deadline from the message
01 / 04

Intelligent inbox

Documents land where they belong.

beA, email, uploads and scans arrive in one central inbox. Background agents classify, extract and route them — straight into the right matter.

See the inbox
A fountain pen signing a contract
New emailDraft saved

FromMuster & Partner Law Firm

Tomax.mustermann@example.test

SubjectDocuments for the appeal proceedings

Dear Mr Mustermann, please find attached the prepared documents for the appeal proceedings. Please review in particular the highlighted details and the stated deadline.

Prepare the wordingDraft
ShorterMore formalClearerTranslate
02 / 04

AI drafting with Elissa

Briefs in your firm's own voice.

Elissa works inside the document, understands your firm's templates, tone and matter context, and turns drafts into editable briefs.

See drafting
Two lawyers shaking hands
Review AI suggestionsDecision 1 of 3
Source

“With the lawyer's letter I received here for the first time the — incorrectly issued — second docket number, and returned it accordingly with a request to correct it in line with the first.”

Erika Mustermann · 23 Jul 2026, 09:41 · email

Decisions
  • Assign to matterMatter
  • Add Mustermann as opposing counselParties
  • Note payment deadline 8 Aug 2026Deadline
Confidence: highDocket 2026-001 matches
03 / 04

Conflict checking

Spot conflicts before the mandate starts.

Optimaite checks parties, ownership chains, group relationships and previous mandates before any data is processed further in the matter.

See conflict checking
A handwritten cash book with rows of figures
Invoice → paymentDraftAmount €887.03
1Draft2Review3Document4Dispatch5Payment

Business fee, amount in dispute €8,500

2300 VV RVG · factor 1.3 · VAT 19%

€725.40

Postal and telecoms flat rate

7002 VV RVG · qty 1 · VAT 19%

€20.00
PDF/A-3SEPA transferPayment terms 14 days
04 / 04

Accounting & RVG

Billing straight from the matter.

Time, expenses, client funds, GKG, dunning levels and DATEV all flow out of the mandate — RVG billing becomes part of the same matter.

See billing
Features

Everything a modern law firm needs

From the first enquiry to billing — nine modules, one continuous matter context.

01 / 09
New enquiryNew

Erika Mustermann

via firm contact form · 2 h ago

Enquiry: termination agreement with severance

Employment lawDeadline detected: 29 May

Qualified: budget, opposing party and deadline position complete

Conflict check
  • Parties and opposing party
  • Ownership chains
  • Previous mandates

No conflicts — matter A-2026-0147 created

Intake completePower of attorney requested in the portal

Client acquisition & intake

Qualify enquiries, run conflict checks and open new matters in a structured way.

Matter A-2026-0147Employment law

Mustermann v. Muster GmbH

Termination agreement with severance · opened 12 May 2026

  • ClientErika Mustermann
  • Opposing partyMuster GmbH
  • CourtMusterstadt Labour Court
Deadline 29 MayFollow-up 26 MayResponsible: Mustermann
24 documents6 deadlines3 parties

Matters & parties

The matter, its parties and the whole context stay in one clear place.

InboxFictional sample data
Erika Mustermann

Question about the termination agreement

A-2026-0147 · Employment law

Assigned to matter

Message

erika.mustermann@example.test

Dear Musterkanzlei, please review the attached draft agreement. Thank you, Erika Mustermann.

Draft_agreement.pdf
Analysis readyA-2026-0147

Inbox, beA & correspondence

Capture incoming items, assign them and route them safely into the right matter.

Deadlines & appointmentsThis week
  • 26 MayAwait reply from Erika MustermannFollow-up
  • 29 MayReply deadline, termination agreementDetected from the inboxDeadline
  • 2 JunConciliation hearing, Musterstadt Labour CourtDetected from serviceHearing
  • 12 JunFile the statement of claimDeadline
2 detections to confirmCalendar synchronised

Deadlines, appointments & tasks

Coordinate deadlines and next steps transparently, before anything slips.

Data room · A-2026-0147OCR complete
  • 01 Correspondence6
  • 02 Briefs3
    • Settlement_draft_v2.pdfAnalysed
    • Statement_of_claim_draft.docxIn review
  • 03 Evidence8
  • 04 Fees & receipts2
VersionedFull-text searchShared with the client

Documents & data room

File documents with versions, work on them together and find them again on purpose.

Briefs & approvalsFictional sample data

Statement of claim · Draft

Erika Mustermann ./. Muster GmbH · A-2026-0147

Document review

Recipient: Musterstadt Labour Court
Template: Employment law · Statement of claim
Reviewer: Max Mustermann
Ready for approval
Template reviewedSignature pending

Templates, briefs & signatures

Produce documents from reviewed templates and take them safely to sign-off.

Elissa · matter context3 references
Which deadlines are running in the Mustermann matter, and what is due by Friday?

Elissa

The reply deadline for the termination agreement ends on 29 May 2026. Recommended by Friday: review the severance offer and send a reply to the client. A draft is ready in the matter.

Exhibit K2, p. 3Inbox 12 MayMusterstadt Labour Court, 21 May
Answer drawn only from the matterEvery statement with a reference

AI assistant & automation

Speed up routine work — with traceable suggestions in the matter context.

Client portalErika Mustermann

Your matter at a glance

  • Settlement_draft.pdfReleased by your firmView
  • Power_of_attorney.pdfSignature pendingSign
  • Reply to your questionMuster & Partner Law Firm · 1 h agoRead
  • Invoice 2026-0147.pdfPayment open · due 12 JunView
End-to-end encryptedE-signature included

Client portal

Share information and documents securely, without losing the thread.

Invoice draft with PDF preview and fictional Mustermann sample data in light mode

Finance, time & controlling

Record time, see the work delivered and steer the firm reliably.

Integrations

Connected to your firm's landscape

Word, Outlook, beA and DATEV are not add-on modules but part of the same workflow. Existing systems stay connected — nothing runs as an isolated side channel.

  • Word add-in: briefs straight from the matter, with templates and references.
  • Outlook and beA: incoming items are classified automatically and assigned to the matter.
  • DATEV export for accounting and document transfer — without manual intermediate steps.
  • Open REST API and KOSIT connection for DMS, ERP and existing line-of-business systems.
See all integrations
Microsoft Word
Microsoft Outlook
Microsoft Excel
beA — besonderes elektronisches Anwaltspostfach
Gmail

DATEV

Native export

Practice areas

One system for every practice area

Optimaite Law supports all 24 German specialisations under § 43c BRAO — plus dunning, collections and contract management.

See every practice area in detail
In comparison

Optimaite Law vs. legacy practice management software

Capability
Optimaite

Optimaite Law

The AI practice management software

Legacy practice software

Traditional workflow

AI-assisted deadline detection
Detected and checked automatically
Not available
Automated brief drafting
A draft in seconds
Not available
Automating the beA inbox
Sorted and assigned to the matter
Not available
DATEV integration
Natively integrated
Available
On-premise operation
On your own infrastructure
Not available
Sovereign AI agents in matter context
Working inside the matter itself
Not available
Classic matter management
Fully included
Available
Request a demo
Pricing

One seat for the whole firm

Law seat from €139 per internal user/month — all Law modules and Workspace included, plus one shared AI Compute pool. Free for 14 days, cancel any time.

Popular
Save 60%
Law seat
139 €per internal user / month
Every Law module and Workspace in one product seat.
  • All Law modules included
  • Workspace included
  • Free for 14 days
  • Billed monthly
Request a demo
AI Compute
From €20per organisation / month
One shared pool for Law, Workspace and further products.
  • Mini to Scale
  • 1,400 to 235,000 credits
  • Shared across the organisation
  • PAYG: €0.014 per credit
See all packages
FAQ

Answers to the questions lawyers actually ask

The essentials on operations, security and getting started — answered briefly.

Question not answered here?

We are happy to walk you through the platform live and answer everything else in person.

Book a demo

Ready for a firm that thinks along?

Get started with Optimaite Law

Try it free for 14 days, or let us show you everything in a demo.

Book a demoSee pricing

14 Tage kostenlos testen · Keine Kreditkarte · DSGVO-konform

Contact

Let's talk

Ready for the next step? Tell us about your project and we'll show you how Optimaite can help.

info@optimaite.eu

By submitting, you agree to our Privacy Policy .