# Practice Software for Mid-Sized Law Firms (5-50 Lawyers) — Optimaite Law

Source: [https://www.optimaite.eu/en/law/mittelstandskanzlei](https://www.optimaite.eu/en/law/mittelstandskanzlei)

> Mid-sized firm with large-firm tooling.

5-50 lawyers are the reality of German commercial law. Optimaite Law delivers the tooling only large firms had: granular matter permissions, controlling dashboards, white-label client portal, automated beA and RVG workflows. One platform instead of seven tools.

**Pricing tier:** Professional

## Problems today
### Tool patchwork as daily reality

RA-MICRO for matters, DATEV for accounting, Outlook for email, Excel for controlling, Sharepoint for docs, separate client portal solution — six tools, six logins, six training cycles.

### Controlling in the dark

Who is profitable? Which practice area is growing? Which clients cost more than they bring in? Answers take a week — and aren't quite right.

### Permissions are blunt

Legacy software grants access per user, not per matter. An M&A mandate cannot be walled off from the litigation team — large-firm reality.

## Concrete outcomes
### Seven tools → one platform

Matters, drafting, beA, RVG, accounting, controlling, portal in one UI. SSO with Microsoft/Google, one login.

### Real-time profitability

Per lawyer, client, practice area — live dashboards. Equity partners see all, associates see their own workload.

### Granular permissions per matter

M&A data room invisible to litigators. Full-text search respects permissions.

### Onboarding in 6 weeks

Migration from existing software, training, live operation — typically 6 weeks for 20-lawyer firms. Dedicated customer-success manager accompanies until 'we use Optimaite daily' phase.

## Recommended modules
- [Case Management](https://www.optimaite.eu/en/law/aktenmanagement) — AI assigns matters and parties · detects deadlines · opens ticklers · measures realisation and utilisation — you run the mandate.
- [AI Brief Drafting](https://www.optimaite.eu/en/law/schriftsatz-ki) — AI drafts inside the document, with a BGH source behind every argument — your pen stays in your hand.
- [Intelligent Inbox](https://www.optimaite.eu/en/law/bea) — AI sorts · extracts docket numbers, parties and deadlines · routes the case to the right associate — you confirm in one click.
- [Billing & Accounting](https://www.optimaite.eu/en/law/rvg-abrechnung) — AI auto-bundles unbilled hours and expenses into batch invoices · checks subject value and frame fee · monitors dunning levels and default interest — you approve.
- [Client Portal](https://www.optimaite.eu/en/law/mandantenportal) — AI sorts client-uploaded documents automatically into the matter and notifies the responsible lawyer.
- [Conflict Checking](https://www.optimaite.eu/en/law/konfliktpruefung) — AI screens direct and transitive conflicts (group, identical directors, shareholder chains) in seconds.

## FAQs
### What does Optimaite Law cost for a 20-lawyer firm?

Optimaite Law is quoted individually. For a 20-lawyer firm, cost depends mainly on modules, deployment, data migration and onboarding needs — without classic per-seat logic.

### Can we customize matter structure per practice area?

Yes. M&A mandates need different tabs (term sheet, due diligence, closing) than litigation (briefs, evidence, hearings). Configurable per practice area — templates shipped for all 24.

### SSO with Azure AD or Google Workspace?

Yes. Optimaite is SAML 2.0 / OpenID Connect compatible. Most of our 5-50 lawyer clients use Azure AD or Google Workspace with MFA enforcement.