# Deadline Management Software for German Law Firms — Optimaite Law

Source: [https://www.optimaite.eu/en/law/fristenkontrolle](https://www.optimaite.eu/en/law/fristenkontrolle)

> Detect deadlines. See risk early.

Optimaite Law reads inbound messages, filings, service events and court notices for deadline relevance. AI suggests statutory deadlines, pre-deadlines and follow-ups, links them to document and matter, and enforces approval where legal control is required.

**What the AI does:** AI detects deadlines from documents and inbox items, suggests calculation and pre-deadline, and flags uncertain cases for lawyer review.

## Problems today

### Deadlines are retyped

Deadline information sits in the document but is re-entered into calendar and matter. Typos and wrong reference dates follow.

### Pre-deadlines are inconsistent

Each lawyer sets different buffers. Firm standards are hard to enforce when they do not live in the system.

### Risk appears too late

A deadline is in the calendar, but nobody sees whether document, draft, signature and dispatch status align.

## Deadline control with human approval

AI makes deadlines visible; the firm decides and confirms.

### 01 — AI step

**AI:** AI scans beA, ERV, email and documents for service, appeal instructions, court orders and deadline language.

**You:** Uncertain hits go to a review list instead of directly into the calendar.

*Service 2026-05-04 · appeal brief*

### 02 — AI step

**AI:** AI calculates deadline, pre-deadline and firm standard from procedure type and reference date.

**You:** Lawyer or deadline team confirms the calculation in a four-eye process.

### 03 — AI step

**AI:** AI links the deadline to matter, document, responsible team and dispatch requirement.

**You:** You see responsibility and next action without chasing.

### 04 — AI step

**AI:** AI monitors status: draft open, partner review missing, ERV dispatch not confirmed.

**You:** Escalations go to defined roles, not a generic calendar.

> **Lawyer in control:** Statutory deadlines become active only after approval. Every calculation shows basis, reference date, approver and change history.

## Features

- **Deadline detection from intake** — Inbox items and documents are checked for deadline signals and service events.
- **Pre-deadline rules** — Firm standards per practice area, team or client are suggested automatically.
- **Four-eye approval** — Critical deadlines require confirmation; corrections remain audit-proof.
- **Risk cockpit** — Deadlines are scored by proximity, work status, dispatch status and ownership.
- **Calendar and ERV linkage** — Deadlines are connected to events, tasks, documents and delivery receipts.

## Optimaite deadline control vs. classic deadline calendar

| Feature | Optimaite Law | Fristenkalender |
|---|---|---|
| Capture | Suggested from document and intake | Manually entered |
| Approval | Four-eye with audit | Often implicit |
| Status | Linked to document and dispatch | Date only |
| Escalation | Role-based | Calendar reminder |

## FAQs

### Does AI calculate deadlines automatically?

It suggests calculations. Critical deadlines become active only after confirmation, with documented basis and reference date.

### Can I define firm standards for pre-deadlines?

Yes. Pre-deadlines can be configured by practice area, procedure, team, client or deadline type.

## Related modules
- [Intelligent Inbox](https://www.optimaite.eu/en/law/bea)
- [ERV & EGVP](https://www.optimaite.eu/en/law/erv-egvp)