# Electronic Legal Communication Software — Optimaite Law

Source: [https://www.optimaite.eu/en/law/erv-egvp](https://www.optimaite.eu/en/law/erv-egvp)

> One legal outbox. Every official channel.

beA is only one part of electronic legal communication. Optimaite Law unifies beA, EGVP, eBO, XJustiz data, delivery receipts and court responses in one controlled dispatch process — with AI checks for attachments, docket numbers, deadlines and formal errors.

**What the AI does:** AI checks recipient, channel, attachments, signature needs, XJustiz data and deadline relevance before a filing leaves the outbox.

## Problems today

### beA does not cover every ERV case

Courts, authorities and special mailboxes may require EGVP, eBO or structured data depending on procedure.

### Attachment and signature errors are expensive

Wrong format, missing attachment or wrong recipient can endanger deadlines and client trust.

### Receipts disappear into downloads

Validation logs, submission confirmations and delivery receipts need to land audit-proof in the matter.

## Safe dispatch in electronic legal communication

Dispatch becomes a reviewable checklist instead of a browser ritual.

### 01 — AI step

**AI:** AI detects court, procedure, recipient, docket number and deadline relevance from document and matter.

**You:** You confirm recipient and procedural data before dispatch.

*Regional Court Munich I · docket 12 O 441/26 · deadline-bound*

### 02 — AI step

**AI:** AI checks channel selection: beA, EGVP, eBO or another ERV route.

**You:** You override the recommendation if the court has special requirements.

### 03 — AI step

**AI:** AI validates attachments, PDF/A, signature needs, filenames and XJustiz fields.

**You:** Errors are shown as concrete to-dos before dispatch.

### 04 — AI step

**AI:** AI files dispatch report, validation log and delivery receipt automatically in the matter.

**You:** You see the receipt directly on the filing and deadline.

> **Lawyer in control:** Deadline-bound ERV dispatch remains approval-bound. Optimaite can check and prepare, but cannot submit a lawyer's declaration without approval.

## Features

- **Channel decisioning** — beA, EGVP and eBO are suggested based on recipient and procedure.
- **Attachment validation** — Missing attachments, wrong formats, file sizes and duplicates are detected before dispatch.
- **XJustiz support** — Structured fields are suggested from matter and filing and made reviewable.
- **Receipts in the matter** — Dispatch and validation logs are filed with hash, timestamp and document relation.
- **Outbox register** — Every dispatch has status, approval, technical response and follow-up deadline.

## Optimaite ERV vs. separate mailbox clients

| Feature | Optimaite Law | beA / EGVP Client |
|---|---|---|
| Channels | One outbox | Multiple clients |
| Formal checks | Before dispatch with AI | Technical error after attempt |
| Receipts | Automatically to the matter | Download and file manually |
| Deadline relation | Connected to deadline control | Separate |

## FAQs

### Is this an alternative to beA?

No. Optimaite does not replace legally required mailboxes; it unifies and controls the dispatch workflow around beA, EGVP and eBO.

### Can delivery receipts be assigned to deadlines automatically?

Yes. If a dispatch is deadline-bound, receipt, dispatch time and technical response are documented directly on the deadline item.

## Related modules
- [Intelligent Inbox](https://www.optimaite.eu/en/law/bea)
- [Deadline Control](https://www.optimaite.eu/en/law/fristenkontrolle)
- [Case Management](https://www.optimaite.eu/en/law/aktenmanagement)