# Optimaite Law — Modern AI-Native Practice Management for German Law Firms

Source: [https://www.optimaite.eu/en/law](https://www.optimaite.eu/en/law)

> AI-level speed. Legal-grade control. — Automate intake, review, drafting, and case operations — with on-prem deployment, approval gates, and replayable audit trails.

Not a chatbot. A governed platform.

Optimaite agents operate inside controlled workflows — so legal teams get speed without losing accountability.

## Complete — where others stop.

Pure drafting tools like Noxtua or ChatGPT plug-ins write text. Optimaite Law covers the entire firm — from intake through accounting. Eight pillars, one platform, one data source.

### Case Management

Clients, opposing parties, parties, deadlines, case states, conflict checks — AI-assisted. Full-text search across every case and document.

*Cases · Parties · Documents · Deadlines · Calendar*

### AI Brief Drafting

AI-assisted brief drafting with legal sources, reviewable suggestions and native track changes directly in the document.

*Sources · Track changes · Legal context*

### beA Integration

beA inbound, outbound and the outgoing-mail ledger are integrated into firm workflows. Correspondence is analysed and assigned to the right matter.

*Inbound · Outbound · Postausgangsbuch automated*

### RVG Billing

Automatic fee calculation under RVG. Time tracking, expenses, batched invoices. Revenue distribution between partners and DATEV export included.

*RVG engine · Time · Expenses · DATEV export*

### Accounting

Full client-side accounting — general ledger, escrow accounts, court-fee reconciliation, audit export. AI-driven bank reconciliation.

*GL · Escrow · GKG · AI bank match*

### Controlling

KPI dashboards across the firm. Profitability per matter, time-approval workflows for staff billing, real-time partner reports.

*KPIs · Profitability · Time approval · Partner reports*

### Client Portal

Secure document sharing, e-signature and encrypted client messaging — separated from internal firm access.

*Secure data room · E-Sign · Client chat*

### Mobile App

Native iOS and Android app. Cases, deadlines, communications, voice capture — also offline. Encrypted secure storage.

*iOS · Android · Offline · Encrypted*

All eight pillars run on a single data foundation. No silos. No double maintenance. One platform.

## Modern legal practice management.

A modern legal practice management system (Kanzlei Management System) is the central software platform a law firm uses to run its entire business: matters, files, calendar, briefs, beA correspondence, RVG billing, accounting, controlling, client communication and mobile access.

Legacy systems like RA-MICRO, AnNoText or Advoware have grown over decades and cover many functions — but feel technologically dated. Complex interfaces, lengthy onboarding, high per-seat license fees, and AI bolted on as an afterthought.

The new generation of modern practice management software is AI-native: instead of isolated AI modules, AI is a continuous layer across every workflow — case management, brief drafting, beA correspondence, document capture, bank reconciliation and controlling reports.

Optimaite Law is part of that new generation: cloud-first and at the same time fully on-premise capable, with flexible AI execution, BRAO and GDPR compliance, and individual proposals without per-seat licenses.

A modern practice management system in 2026 does four things: it replaces manual routine with reliable AI automation, it is integrated across every function (rather than a loose toolbelt), it is compliance-by-design (§43e BRAO, §203 StGB and GDPR are not extra effort but baseline), and it scales linearly from solo lawyer to 200-attorney partnership on one codebase.

## Real answers to real lawyer questions.

### What sets Optimaite Law apart from a pure AI-drafting tool like Noxtua?

Optimaite Law covers the entire firm — case management, AI drafting, beA, RVG billing, accounting, controlling, client portal and mobile. Pure drafting tools generate text but leave you alone for matters, billing and books. With us, everything connects: a brief is attached to its case, the RVG fee scale is derived automatically, and the invoice runs through the built-in accounting.

### Is the beA integration native or merely an API bridge?

Native to the firm workflow. Inbound messages are classified, attached to matters and conflict-checked. The outgoing-mail ledger is maintained, so beA does not sit off to the side as a separate tool.

### Does Optimaite Law include full client-side accounting?

Yes. General ledger, escrow accounts, court-fee reconciliation, revenue distribution between partners, AI-driven bank reconciliation and DATEV export are all part of the platform. No separate bookkeeping software needed.

### What does the Controlling module offer?

Real-time KPI dashboards for the whole firm: profitability per matter and per client, staff utilisation, time-approval workflows for staff billing, and partner reports. The module is the most recent platform addition and was developed in close collaboration with mid-sized partnership clients.

### Which AI models does Optimaite Law use?

Optimaite Law uses flexible AI execution that selects the right processing path depending on task, privacy requirements and desired quality. No lock-in to a single provider. Your data is never used to train models.

### Does Optimaite Law meet §43e BRAO and §203 StGB?

Yes. We contractually commit to attorney-client confidentiality under §43e BRAO and bind every subprocessor accordingly. A separate §203 StGB confidentiality declaration is available on request. All processing is GDPR-compliant and documented per §4 BORA.

### Can Optimaite Law run on-premise?

Yes, with no feature restrictions. Optimaite Law can run in your own infrastructure; our team supports planning, setup and the operating concept. Cloud is not required.

### Is there a native mobile app?

Yes, native iOS and Android. Cases, deadlines, communications and voice capture work offline and sync once connectivity returns. Data is held in encrypted secure storage.

### Is Optimaite Law suitable for solo practitioners AND large firms?

Yes. Optimaite Workspace is a strong entry point for individual lawyers. Optimaite Law has a public seat price with all modules included and can be rolled out for firms of every size — from solo and small firms to mid-sized partnerships and large firms.

### How does migration from RA-MICRO or another practice system work?

We import master data (clients, cases), historical correspondence, deadlines and open items. Typical effort: 6–10 weeks for mid-sized firms. Old and new systems run in parallel during migration — no risk to live matters.

## Pricing

Optimaite Law is publicly priced at €139 per internal user per month. All Law modules are included; AI allowance, deployment and onboarding are packaged for the firm in the proposal.

- Seat — €139/month (Per internal user)
- Modules — Included (All Law modules)
- Rollout — Planned (Onboarding, migration, deployment)

*Public seat price: €139 per internal user/month*